Errors in the name mentioned on a share certificate are more common than one might assume. A minor spelling mistake, change in name due to marriage, or mismatch with official documents can create major hurdles in claiming dividends, transferring shares, or even while recovering shares from the IEPF. To ensure smooth ownership and protect shareholder rights, it is important to follow the proper legal procedure for name correction in share certificate.

Why Is Name Correction Necessary?
A share certificate is a legal proof of ownership. If the name does not match the records of depositories, banks, or government ID proofs, it can lead to rejection of transfer requests or recovery applications. Thus, getting the correction done legally avoids future disputes and delays.

Legal Procedure for Name Correction in Share Certificate
Application to the Company/Registrar (RTA):
The shareholder must write an application to the concerned company or its Registrar and Transfer Agent (RTA), clearly mentioning the correction required.

Supporting Documents:
Submit valid proof supporting the name correction. Commonly accepted documents include:
PAN Card
Aadhaar Card
Passport
Marriage Certificate (for name change after marriage)
Gazette Notification (in case of official name change)

Affidavit for Name Correction:
In certain cases, companies ask for an affidavit on stamp paper affirming that both names belong to the same person. This ensures no fraudulent claim is being made.

Attestation of Documents:
All supporting documents should be self-attested. Some companies also require notarization or attestation by a gazetted officer.

Submission and Verification:
After submission, the RTA verifies the documents and matches the details with company records. If everything is in order, they update the register of members.

Issuance of Corrected Share Certificate:
A fresh share certificate with the corrected name is issued to the shareholder, replacing the earlier one. The old certificate must be surrendered while applying for correction.

Common Mistakes to Avoid

Submitting incomplete or mismatched documents.
Not providing an affidavit when required.
Forgetting to surrender the old share certificate.
Delaying the application, which may complicate recovery or transfer later.

Updated Rules to Keep in Mind
With SEBI’s latest rules, all shares must be held in demat form for transfer. However, correcting details in physical certificates is still necessary before dematerialization. Hence, name correction should be done first in physical form, then converted to demat.

Conclusion
The name correction in share certificate is a straightforward process, but it requires accuracy and proper documentation. By following the legal procedure and submitting valid proofs, shareholders can avoid future disputes and ensure smooth management of their investments.

Correcting your share certificate today secures your rightful ownership tomorrow.